CONFERENCING

The conference facilities at Crossroads Hotel Lilongwe offer 10 superb on-site meeting rooms and event facilities that adapt perfectly to suit your needs.

Leading edge technology accommodates the most demanding presentation and communication requirements with experienced Crossroads Hotel personnel on site to promptly respond to every need.

Each room has a unique décor, and all are equipped with state-of-the-art audiovisual and sound equipment. Capacities range from 10 to 2500 people for a reception and up to 800 people for a banquet. Every event is distinguished by exemplary cuisine, expert support and personalized service to attend to the finest detail, from meticulous planning to successful conclusion.

The hotel’s dedicated conference team will provide knowledgeable assistance in customizing your event to your specific requirements and budget, from intimate business meetings, high-level conferences and cocktail parties to breakfast presentations and executive boardroom requirements. The Executive Chef will consult on special menus and catering to ensure that your event is a culinary success.

VENUE SIZE BOARDROOM COCKTAIL USHAPE CINEMA CLASSROOM BANQUET DINNERDANCE
Bamboos 16.2m x 18.6m 200 100 200 120 150 150
Kachere 5.1m x 4.3m 8
Likoma 11.2m x 4.4m 18
Malambe 4.3m x 5.7m 14
Nyasa 12m x 10m 150 60 100 40 80 60
Nyika 9m x 8.2m 80 40 60 30 40 40
Rukuru 19.5m x 9.5m 200 100 150 100 120 120
Ruo 6.6m x 3.7m 8
The Auditorium 16m x 15.4m 120
The Great Sapitwa 44.7m x 30m 3000 2500 800 800

Screen
Flipchart
Stationery
Projector
Pen and Notepad
Bottled water
Mints
Cordials
Free Wi-Fi

PACKAGE INCLUSIVE OF
Half Day Morning OR afternoon tea break
Projector, Screen & Flipchart
Half Day with Lunch Morning OR afternoon tea break
Lunch
Projector, Screen & Flipchart
Full Day Morning tea break
Lunch
Afternoon tea break
Projector, Screen & Flipchart
24 Hr Package Continental Breakfast
Morning tea break
Lunch
Afternoon tea break
Projector, Screen & Flipchart
Dinner
Single Accommodation

Venues are hired out subject to availability.
All bookings are considered provisional unless confirmed in writing. Rates quoted are exclusive of 1% tourism levy.

Deposit Policy Payables
4 months prior to event 20% of total cost
3 months prior to event 40% of total cost
1 month prior to event 80% of total cost
7 day or less to event 100% of total cost
Postponement policy
0 to 10 days before event 20% of the venue cost
Cancellation policy
0 days to the event 100% of the value of latest contract signed
Between 1 – 14 days 50% of the value of the latest contract signed
Between 15 – 30 days 20% of the value of the latest contract signed

Final catering/setup numbers are required 48 working hours prior to the function.
100% no show fee will be charged if not communicated 24 hours before start of function.
Crossroads Hotel reserves the right to amend rates at any time without notice.
Crossroads Hotel reserves the right to cancel bookings forthwith or reserves the right to offer alternative facilities without any
responsibility on its part in the event of:

  • Any occurrence beyond the reasonable control of the Hotel which shall prevent it from performing its obligations in connection with the booking.
  • If the booking might, in the opinion of the Hotel, prejudice the reputation of the Hotel.

The Client will be responsible for any losses, actions, costs, claims, damages, expenses and liabilities which the Hotel may incur as a result of the function.
Note that it is prohibited to consume food and drink on the premises not supplied by the Hotel.